Events Assistant
Employer: XTalk Prep
Location: Austin, TX
Pay: Not listed on posting (see posting for details)
Type: Full-time — Events / Event coordination
What You’ll Do
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Assist planning and coordination of events (conferences, workshops, client meetings).
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Liaise with vendors, venues, and suppliers to ensure event requirements are met.
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Manage event logistics: registration, seating, audiovisual needs, and on-site coordination.
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Create and distribute promotional materials and support social media/event coverage.
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Monitor budgets, track expenses, collect attendee feedback, and support post-event evaluation.
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Support the marketing team and handle administrative tasks tied to event execution.
Why It Stands Out
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Hands-on role with exposure to the full event lifecycle — great for building practical event management experience.
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Employer offers benefits including 401(k) matching, dental, and other standard coverages plus bonus opportunities.
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Opportunity for career growth and professional development in a supportive, creative environment.
Potential Trade-offs
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Fast-paced work with tight deadlines and multitasking across vendors, budgets, and on-site logistics.
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Role requires occasional evening/weekend event coverage and strong availability during peak event periods.
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High attention to detail and comfort managing logistics under pressure are essential.
Qualifications / Requirements
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Bachelor’s degree in Event Management, Hospitality, Communications, or related field preferred.
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Event planning/coordination experience preferred; strong organizational and multitasking skills required.
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Proficiency with Microsoft Office and event management software; excellent written and verbal communication.
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Ability to work collaboratively, manage budgets, and foster positive vendor/partner relationships.
Perks / Benefits
- 401(k) with employer matching, dental insurance, life/disability coverage, bonus opportunities, and pathways for career advancement and professional development.
Here is the link to view more job details or apply.
Would You Take This Job? — Would a hands-on events role with weekend/evening availability and growth potential be a fit for you?